Privacy statement
VAT INSTITUTE (hereinafter: VAT INSTITUTE) attaches great importance to the protection of your personal data. In this Privacy Policy we want to provide clear and transparent information about how we handle personal data.
We do everything we can to safeguard your privacy and will therefore handle personal data with care. VAT INSTITUTE shall in all cases comply with the applicable laws and regulations, including the General Data Protection Regulation. This entails that we at least:
- process your personal data in accordance with the purpose for which they were provided, these purposes and types of personal data are described in this Privacy Policy;
- limit the processing of your personal data to only those data that are necessary for the purposes for which they are processed;
- ask for your explicit consent if we need it for the processing of your personal data;
- have taken appropriate technical and organisational measures to safeguard the security of your personal data;
- not pass on personal data to other parties, unless this is necessary for the purposes for which they were provided;
- are aware of your rights regarding your personal data, want to point this out to you and respect them.
As VAT INSTITUTE we are responsible for the processing of your personal data. If, after reviewing our Privacy Policy, or in a more general sense, you have any questions about this or wish to contact us, you can do so via the contact details at the bottom of this document.
PROCESSING OF PERSONAL DATA OF CUSTOMERS OR SUPPLIERS
Personal data of customers or suppliers are processed by VAT INSTITUTE for the following purpose(s):
- Administrative purposes;
- Communication about the assignment and/or invitations;
- The execution or issue of an order.
Basis for this personal data is:
- The agreed assignment;
For the above purpose(s) VAT INSTITUTE may request the following personal data from you:
- First name;
- Prefix;
- Last name;
- (Business) Telephone number;
- (Business) Email address;
Your personal data will be stored by VAT INSTITUTE for the purpose of the above-mentioned processing operation(s):
- during the term of the contract and thereafter only in the financial administration for a maximum of seven years.
PROCESSING OF PERSONAL DATA OF EMPLOYEES
Personal data of employees are processed by VAT INSTITUTE for the following purpose(s):
- Executing the employment
Basis for this personal data is:
- The employment agreement.
For the above purpose(s) VAT INSTITUTE may request the following personal data from you:
- First name;
- Prefix;
- Last name;
- Telephone number;
- Email address;
- Date of birth;
- Gender;
- Salary data;
- Copy ID;
- CSN number;
Your personal data will be stored by VAT INSTITUTE for the purpose of the above-mentioned processing operation(s):
- during the term that one has a contract and thereafter only in the financial administration for a maximum of seven years.
provision of personal data TO THIRD PARTIES
We may provide the information you provide to us to third parties if this is necessary for the purposes described above.
For example, we use a third party for:
- Providing the internet environment of the GDPR-programme;
- Taking care of the (financial) administration;
- Preparing newsletters and invitations.
We never pass on personal data to other parties with whom we have not concluded a processing agreement. We will of course make the necessary arrangements with these parties (processors) to guarantee the security of your personal data. Furthermore, we will not provide the information you provide to other parties, unless this is legally required and permitted. An example of this is that the police request (personal) data from us in the context of an investigation. In such a case, we must cooperate and are therefore obliged to provide this information. We may also share personal data with third parties if you give us written permission to do so.
WITHIN THE EU
We do not provide personal data to parties established outside the EU.
MINORS
We only process personal data of minors (persons under 16 years old) if written consent has been given by the parent, caregiver or legal representative.
RETENTION PERIOD
VAT INSTITUTE will not retain personal data any longer than necessary for the purpose for which they were provided or as required by law.
SECURITY
We have taken appropriate technical and organisational measures to protect your personal data against unlawful processing, including the following measures:
- All persons who may take note of your data on behalf of VAT INSTITUTE are bound by the confidentiality thereof.
- We have a username and password policy on all our systems;
- We pseudonymise and encrypt personal data if necessary;
- We make backups of the personal data in order to be able to restore them in the event of physical or technical incidents;
- We regularly test and evaluate our measures;
- Our employees have been informed about the importance of the protection of personal data.
RIGHTS CONCERNING YOUR DATA
You have the right to inspect, rectify or delete the personal data we have received from you. You may also object to the processing of your personal data (or a part thereof) by us or by one of our processors. You also have the right to have us transfer the data provided by you to yourself or, on your instructions, directly to another party.
We may ask you to identify yourself before we can respond to the above requests. If we may process your personal data on the basis of your consent, you always have the right to withdraw this consent.
COMPLAINTS
If you have a complaint about the processing of your personal data, please contact us directly. If we are unable to resolve the issue together, we find this of course very unpleasant. You always have the right to lodge a complaint with the Personal Data Authority, which is the supervisory authority in the field of privacy protection.
QUESTIONS
If you have any questions or comments about our Privacy Policy, please contact us!
CONTACT details
VAT INSTITUTE
Merwedestraat 86
3313 CS DORDRECHT
info@vatinstitute.com / +31 (0)78-622 54 52